Admissions Policy 21-22

The admissions process for Blessed Edward Oldcorne Catholic College is part of the Worcestershire Local
Authority co-ordinated admissions scheme. To apply for a place at Blessed Edward Oldcorne Catholic
College in the normal admissions round, an application must be made using the school admission
application process of the local authority in which you live naming Blessed Edward Oldcorne Catholic
College on the application form. Applications need to be made by 31st October 2020. A Supplementary
Information Form (SIF) must also be completed and returned directly to the school by the same date (see
Note 2).
All applications which are submitted on time will be considered at the same time, after the closing date.
You will be advised of the outcome of your application on 1
1st March 2021, or the next working day, by the local authority on behalf of the school.
Please note that throughout this policy, the term parent means all natural parents, any person who is not
a parent but has parental responsibility for a child and any person who has care of a child.
The ethos of this school is Catholic. The school was founded by the Catholic Church to provide education
for children of Catholic families. Whenever there are more applications than places available, priority will
be given to Catholic children in accordance with the oversubscription criteria listed below. The school is
conducted by its governing body as part of the Catholic Church in accordance with its Trust Deed and
Instrument of Government and seeks at all times to be a witness to Our Lord Jesus Christ.
As a Catholic school, we aim to provide a Catholic education for all our pupils. At a Catholic school, Catholic
doctrine and practice permeate every aspect of the school’s activity. It is essential that the Catholic
character of the school’s education be fully supported by all families in the school. We therefore hope that
all parents will give their full, unreserved and positive support for the aims and ethos of the school. This
does not affect the right of an applicant who is not Catholic to apply for and be admitted to a place at the
school in accordance with the admission arrangements.
The governing body is the admissions authority and has responsibility for admissions to this school. The
governing body has set its admission number at 210 pupils to be admitted to Year 7 in the school year
which begins in September 2021. (See Note 1 below)
Where there are more applications for places than the number of places available, places will be offered
according to the following order of priority. If there is oversubscription within a category, the governing
body will give priority firstly to children who will have a brother or sister (see Note 4 below) attending
Blessed Edward Oldcorne Catholic at the time of admission and then secondly to children living closest to
the school determined by the shortest distance (see Note 7 below).
For the purposes of this policy, parish boundaries are as shown on the Archdiocese of Birmingham parish
boundary map which can be accessed at https://www.birminghamdiocese.org.uk/boundary-map and will
be applied to the admission arrangements for the academic year 2021/2022.

Oversubscription Criteria

Baptised Catholic children (see Note 2 below) who are looked after or previously looked after (See
Note 3 below)

Baptised Catholic children (see Note 2 below) currently attending our Catholic Feeder primary
school (see Note 6 below)

Other baptised Catholic children. (see Note 2 below)

Children who are not Catholic, but who are looked after or previously looked after (See note 3)

Siblings of current students at the College at time of admission. (See note 4)

Siblings of former students of the College. (See note 5)

Children who attend our feeder Catholic Primary Schools as identified above at the time of
application.

Other children who attend the following primary schools at the time of application:
Claines C of E Primary School Worcester
Redhill C of E Primary School Worcester
St. Barnabas C of E Primary School Worcester
St. Clements C of E Primary School Worcester
St. George’s C of E Primary School Worcester
Whittington C of E Primary School Worcester
Broadheath C of E Primary School
Grimley and Holt C of E Primary School
Hallow C of E Primary School

Children of any member of staff employed by the Governing Body in the College, including casual
staff, where the member of staff:
a. Has been employed at the College for 2 or more years at the time at which the
application for admission to the College is made; and/or
b. Has been recruited to fill a vacant post for which there is a demonstrable skill shortage.

Children with specific health or other needs verified by medical or social agencies documentation.

Other children.
Where oversubscription occurs in any category, priority will be given to those students who live nearest to
the College by straight line measurement.
Note 1
Children with an Education, Health and Care (EHC) Plan that names the school MUST be admitted. This will
reduce the number of places available to applicants. This is not an oversubscription criteria.
Note 2
In all categories, for a child to be considered as Catholic, evidence of Catholic Baptism or Reception into
the Church will be required. For a definition of a Baptised Catholic, see the Appendix. Those who face
difficulties in producing written evidence of Catholic Baptism or Reception into the Church should contact
their Parish Priest.
Parents making an application for a Catholic child should also complete a Supplementary Information Form
(SIF) which should be returned directly to the school. If you do not provide the information required in
the Supplementary Information Form and return it by the closing date, together with all supporting
documentation, this is likely to affect the criteria that your child is placed into, which is likely to affect your
child’s chance of being offered a place at this school.
For the purposes of this policy, a looked after child living with a family where at least one of the carers is
Catholic will be considered as Catholic. The carer must forward a copy of their own Catholic Baptismal or
Reception certificate directly to the school in order for this priority to be given to the child as failure to do
so will result in the looked after child being ranked as a non-Catholic.
Note 3
A “looked after child” has the same meaning as in section 22(1) of the Children Act 1989, and means any
child who is (a) in the care of the local authority or (b) being provided with accommodation by them in the
exercise of their social services functions (e.g. children with foster parents) at the time of making the
application to the school. A “previously looked after child” is a child who immediately moved on from that
status after becoming subject to an adoption, child arrangement order or special guardianship order.
For the purposes of this policy, a looked after child living with a family where at least one of the carers is
Catholic will be considered as Catholic. The carer must forward a copy of their own Catholic Baptismal or
Reception certificate directly to the school in order for this priority to be given to the child as failure to do
so will result in the looked after child being ranked as a non-Catholic.
Note 4
For all applicants the definition of a brother or sister is:
 A brother or sister sharing the same parents
 A half-brother or half-sister, where two children share one common parent
 A step-brother or step-sister, where two children are related by a parents’ marriage or where they
are unrelated but their parents are living as partners.
 Adopted or fostered children
The children must be living permanently in the same household.
Please ensure that sibling information is included on the Local Authority Form in the notes section.
Note 5
A former student is a child who has attended the College for at least 12 weeks. Where the college has no
record of attendance the parent must provide evidence of attendance such as examination certificates or
school reports.
Note 6
The named feeder schools for Blessed Edward Oldcorne Catholic College are:
Holy Redeemer Catholic Primary School, Pershore
Our Lady Queen of Peace Catholic Primary School, Worcester
St George’s Catholic Primary School, Worcester
St Joseph’s Catholic Primary School, Droitwich Spa
St Joseph’s Catholic Primary School, Malvern
St Joseph’s Catholic Primary School, Worcester
St Mary’s Catholic Primary School, Broadway
St Mary’s Catholic Primary School, Evesham
Note 7
Distances are measured in miles in a straight line using the GeoCode Points for each property and the
GeoCode point for the school. The Local Authority uses a software package called Arcview GIS to determine
distance. Ordnance Survey supplies the coordinates that are used to plot an address within this system.
In a very small number of cases, where the school is oversubscribed, it may not be possible to decide
between the applications of those pupils who are the final qualifiers for a place when applying the
published admission criteria.
For example, this may occur when children in the same year group live at the same address, or if the
distance between the home and the school is exactly the same, for example, blocks of flats. If there is no
other way of separating the application according to the admissions criteria and to admit both, or all, of
the children would cause the Published Admission Number for the child’s year group to be exceeded, the
Local Authority, on behalf of the Governing Body, allocate the final place by random selection (lottery).
Someone totally independent of Worcestershire’s Children’s Services will supervise this process.
The governing body will, where possible, admit twins and all siblings from multiple births where one of the
children is the last child ranked within the school’s published admission number.
A child’s home address refers to the address where the child usually lives with a parent or carer, will be the
address provided in the Local Authority’s Common Application Form and is either:
· Owned by the child’s parent(s)
· Leased to or rented by the child’s parent(s) under lease or written rental agreement
Evidence of ownership or rental agreement may be required.
Where parents have shared responsibility for a child, and the child lives for part of the week with each
parent, the home address will be the address provided in the Local Authority’s Common Application Form,
provided that the child resides at that address for any part of the school week.
Parents may be requested to supply documentary evidence to satisfy the Governing Body that the child
lives at the address put forward by the parents.

APPLICATIONS FOR CHILDREN TO BE ADMITTED INTO A CLASS OUTSIDE OF THEIR NORMAL AGE GROUP
Parents have the right to request, but not insist, that their child be considered for admission to a class
outside of their normal age group. This could be the case, for example, if a child is gifted and talented, has
experienced problems such as ill health, or is already being educated in a class outside of their normal age
group at their current Primary school. Parents who wish for their child to be considered for admission to a
class outside of their normal age group must make an application for the normal age group in the first
instance. Parents must then submit a formal request to the Governing Body for the child to be considered
for a different age group class instead. This request should be in the form of a written letter of application
outlining the reasons why they wish for their child to be considered to be admitted into a class outside of
their normal age group and enclosing any supportive evidence and documentation that they wish to be
taken into account as part of that request.
The Governing Body will consider requests submitted for a child to be admitted into a class outside of their
normal age group and advise parents of the outcome of that request before national offer day, having
taken into account the information provided by the parents, the child’s best interests and the views of the
Head Teacher.
If the request is refused, the original application for the normal age group class will progress through the
Local Authority co-ordinated admissions scheme, be considered by the Governing Body and the parents
advised of the outcome.
If the request is agreed and the year group for which the parents have requested a place is a current year
group in the school, then the application will be considered by the Governing Body and the parents advised
of the outcome.
If the request is agreed and the year group for which the parents have requested a place is for a future year
group, ie Year 7 in September 2022, then the original application is withdrawn and the parents must submit
a fresh application for Year 7 2022 when applications open in the autumn term of 2021. Please note that
parents only have the right to re-apply for a place. Where the Governing Body agrees to consider an
application for Year 7 the following year, that application is considered alongside all other applications
received and parents will be advised of the outcome of that application on national offer day. No place is
reserved or held for the child in advance.
If parents are considering submitting an application for their child to be admitted into a class outside of
their normal age group, it is strongly recommended that they also read the DFE guidance which can be
found at:
https://www.gov.uk/government/publications/summer-born-children-school-admission
APPEALS
Parents who wish to appeal against the decision of the Governing Body to refuse their child a place in the
school should make that appeal request in writing to the Chair of Governors at the school address. Appeals
will be heard by an independent panel.
Please note that parents do not have the right to appeal if their request for their children to be admitted
to a class outside of their normal year group has been refused, but the Governing Body have offered a place
in the normal age group instead.
REPEAT APPLICATIONS
Any parent can apply for a place for their child at any time outside of the normal admissions round. Parents
do not have the right to a second appeal in respect of the same school for the same academic year unless,
in exceptional circumstances, the Governing Body has accepted a second application from the parent
because of a significant and material change in the circumstances of the parent, child or school, but have
still refused admission.
LATE APPLICATIONS
Late applications will be dealt with in accordance with the Local Authority’s co-ordinated admissions
scheme. This states that late applications received between 1st November 2020 and 31st January 2021 will
be considered as being submitted on time only in the following circumstances:
a) Where a family have just moved address.
b) Where it is agreed that individual circumstances apply and the delay was reasonable given the
circumstances of the case.
In each case independent supporting documentary evidence will need to be submitted with the application.
In all other circumstances, or if the application is not received until after 31st January 2021, late applications
(including late changes to on time applications), will receive a lower priority, and will only be considered
after the applications received (or deemed to be) on time.
You are encouraged to ensure that your application is received on time.
CHANGE IN PREFERENCE
Once parents have submitted their preference, they will not be allowed to change them without an
exceptional change in their circumstances, for example, if the family has recently moved address or an
older sibling has changed schools. All requests to change preferences should be made in writing to the
Local Authority to whom the parents submitted the original application. Where a change of preference is
submitted for an oversubscribed school, without an exceptional change in circumstances, then the
application will be refused.
WAITING LIST
In addition to their right to appeal, children who have not been offered a place at Blessed Edward Oldcorne
Catholic College but were offered a school that was ranked as a lower preference on their application form
will be added to a waiting list.
The waiting list will be maintained until the last day of the summer term 2022 and will then be discarded.
A child’s position on a waiting list is not fixed. When a new child joins the waiting list, all applicants on that
waiting list will be re-ranked to ensure that the list is always maintained in oversubscription criteria order.
This means that a child’s position on the waiting list could go up or down during the time that it is on the
list. Any late applications accepted will be added to the waiting list in accordance with the oversubscription
criteria.
Inclusion on the waiting list does not mean that a place will eventually become available. It may be that
those already offered places may accept them, thereby filling all available places.
Children who are the subject of a direction by the Local Authority to admit or who are allocated to a school
in accordance with the Fair Access Protocol take precedence over those on a waiting list.
IN YEAR FAIR ACCESS PROTOCOL
The Governing Body of Blessed Edward Oldcorne Catholic College is committed to taking its fair share of
children who are vulnerable and/or hard to place, as set out in locally agreed protocols. Accordingly,
outside the normal admission round the governing body is empowered to give absolute priority to a child
where admission is requested under any locally agreed protocol. The Governing Body has this power, even
when admitting the child would mean exceeding the published admission number.
APPLICATIONS OTHER THAN THE NORMAL INTAKE TO YEAR 7 CLASS (IN-YEAR ADMISSIONS)
An application can be made for a place for a child at any time outside the normal admission round and the
child will be admitted where there are places available. Applications should be made by contacting
Worcestershire local authority’s School Admissions Team who will liaise with the school’s Governing Body
regarding any applications submitted. Where there are places available but more applications than places,
the published oversubscription criteria, as set out for the normal round of admissions, will be applied.
If there are no places available, the child will be added to the waiting list (see above).
Parents will be advised of the outcome of their application in writing and, where the Governing Body’s
decision is to refuse their child a place, have the right to appeal to an independent appeal panel.
There is no charge or cost related to the admission of a child to this school.
APPENDIX
DEFINITION OF A “BAPTISED CATHOLIC”
A “Baptised Catholic” is one who:
 Has been baptised into full communion (Cf. Catechism of the Catholic Church, 837) with the Catholic
Church by the Rites of Baptism of one of the various ritual Churches in communion with the See of
Rome. Written evidence of this baptism can be obtained by recourse to the Baptismal Registers of the
church in which the baptism took place (Cf. Code of Canon Law, 877 & 878).
Or
 Has been validly baptised in a separated ecclesial community and subsequently received into full
communion with the Catholic Church by the Rite of Reception of Baptised Christians into the Full
Communion of the Catholic Church. Written evidence of their baptism and reception into full
communion with the Catholic Church can be obtained by recourse to the Register of Receptions, or in
some cases, a sub-section of the Baptismal Registers of the church in which the Rite of Reception took
place (Cf. Rite of Christian Initiation, 399).
WRITTEN EVIDENCE OF BAPTISM
The Governing bodies of Catholic schools and Boards of Directors of Catholic Academies will require written
evidence in the form of a Certificate of Baptism or Certificate of Reception before applications for school
places can be considered for categories of “Baptised Catholics”. A Certificate of Baptism or Reception is to
include: the full name, date of birth, date of Baptism or Reception, and parent(s) name(s). The certificate
must also show that it is copied from the records kept by the place of Baptism or Reception.
Those who would have difficulty obtaining written evidence of Catholic Baptism/Reception for a good
reason, may still be considered as Baptised Catholics but only after they have been referred to their parish
priest who, after consulting the Vicar General, will decide how the question of Baptism/Reception is to be
resolved and how written evidence is to be produced in accordance with the law of the Church.
Those who would be considered to have good reason for not obtaining written evidence would include
those who cannot contact the place of Baptism/Reception due to persecution or fear, the destruction of
the church and the original records, or where Baptism/Reception was administered validly but not in the
Parish church where records are kept.
Governors and Boards of Directors may request extra supporting evidence when the written documents
that are produced do not clarify the fact that a person was baptised or received into the Catholic Church,
(i.e. where the name and address of the Church is not on the certificate or where the name of the Church
does not state whether it is a Catholic Church or not.)