The aims of our first aid policy are to:
• Ensure the health and safety of all staff, students and visitors
• Ensure that staff and governors are aware of their responsibilities with regards to health and
• Provide a framework for responding to an incident and recording and reporting the
- Legislation and guidance
This policy is based on advice from the Department for Education on first aid in schools and health
and safety in schools, and the following legislation:
• The Health and Safety (First Aid) Regulations 1981, which state that employers must provide
adequate and appropriate equipment and facilities to enable first aid to be administered to
employees, and qualified first aid personnel
• The Management of Health and Safety at Work Regulations 1992, which require employers
to make an assessment of the risks to the health and safety of their employees
• The Management of Health and Safety at Work Regulations 1999, which require employers
to carry out risk assessments, make arrangements to implement necessary measures, and
arrange for appropriate information and training
• The Reporting of Injuries, Diseases and Dangerous Occurrences Regulations (RIDDOR) 2013,
which state that some accidents must be reported to the Health and Safety Executive (HSE),
and set out the timeframe for this and how long records of such accidents must be kept
• Social Security (Claims and Payments) Regulations 1979, which set out rules on the
retention of accident records
- Roles and responsibilities
3.1 Member of staff initially involved with the incident
• Filling in an accident report on the same day, or as soon as is reasonably practicable, after an
• Summoning help to obtain first aid assistance from one of the appointed first aiders.
3.2 First aiders
First aiders are trained and qualified to carry out the role they are responsible for:
• Acting as first responders to any incidents; they will assess the situation where there is an
injured or ill person, and provide immediate and appropriate treatment
• Assisting with the transfer of the student to the medical room for recovery or, should direct
transfer to hospital be required and parents/carers are not in attendance, accompanying
the student in an ambulance.
Our college first aiders including qualification renewal dates are listed in appendix 1. Their names
are also in the staff handbook
The college pupil receptionists are responsible for
• Supervising and monitoring students who are brought to the medical room
• Recording students attendance on college systems
• Liaising with parents/carers should a student need to go home, ensuring students sign out
using college systems
• Completing any necessary paperwork following an incident (ie: bumped head letter)
• Storing student medication appropriately and securely (ie: paracetamol, insulin etc).
• Keeping records of what medication is stored for who, dosage, expiry dates and parental
• Keeping records of when medication is taken and by whom.
• Communicating with departments for their first aid requirements and refilling departmental
first aid kits.
• Supplying portable first aid kits for trips.
3.3 The governing body
The governing body has ultimate responsibility for health and safety matters in the college, but
delegates operational matters and day-to-day tasks to the headteacher and staff members.
3.4 The headteacher
The headteacher is responsible for the implementation of this policy, including:
• Ensuring that an appropriate number of trained first aid personnel are present in the college
at all times.
• Ensuring that an appropriate number of trained first aid personnel are present on college
trips and visits.
• Ensuring that first aiders have an appropriate qualification, keep training up to date and
remain competent to perform their role
• Ensuring all staff are aware of first aid procedures
• Ensuring appropriate risk assessments are completed and appropriate measures are put in
• Undertaking, or ensuring that managers undertake, risk assessments, as appropriate, and
that appropriate measures are put in place
• Ensuring that adequate space is available for catering to the medical needs of students
• Reporting specified incidents to the HSE when necessary (see section 6)
College staff are responsible for:
• Ensuring they follow first aid procedures
• Ensuring they know who the first aiders in college are
• Completing accident reports (see appendix 2) for all incidents they attend
• Informing the headteacher or their manager of any specific health conditions or first aid
- First aid procedures
4.1 In-college procedures
In the event of an accident resulting in injury:
• The closest member of staff present will assess the seriousness of the injury and seek the
assistance of a qualified first aider, if appropriate, who will provide the required first aid
• The first aider, if called, will assess the injury and decide if further assistance is needed from
a colleague or the emergency services. They will remain on scene until help arrives
• The first aider will also decide whether the injured person should be moved or placed in a
• If the first aider judges that a student is too unwell to remain in college, parents/carers will
be contacted and asked to collect their son/daughter. Upon their arrival, the first aider will
recommend next steps to the parents.
• If emergency services are called, parents/carers will be contacted immediately, usually by
reception or the first aider.
• The member of staff first discovering the injury will complete an accident report form on
the same day or as soon as is reasonably practical after an incident resulting in an injury
4.2 Off-site procedures
When taking students off the college premises, staff will ensure they always have the following:
• A mobile phone
• A portable first aid kit
• Information about the specific medical needs of students
• Parents’ contact details
Risk assessments will be completed by the group organiser prior to any educational visit that
necessitates taking students off college premises. This is checked and authorised by the Educational
Visits Co-ordinator with responsibility for overseeing all off-site visits.
There will always be at least one first aider on college trips and visits.
- First aid equipment
A typical first aid kit in our college will include the following:
• A leaflet with general first aid advice
• Regular and large bandages
• Eye pad bandages
• Triangular bandages
• Safety pins
• Disposable gloves
• Antiseptic wipes
• Plasters of assorted sizes
• Cold compresses
• Burns dressings
No medication is kept in first aid kits.
First aid kits are stored in:
• The medical room
• Reception (at the desk)
• All science labs
• All design and technology classrooms
• The college kitchens
• College vehicles
- Record-keeping and reporting
6.1 First aid and accident record book
• An accident form will be completed by the relevant member of staff on the same day or as
soon as possible after an incident resulting in an injury
• As much detail as possible should be supplied when reporting an accident, including all of
the information included in the accident form at appendix 2
• A copy of the accident report form will also be added to the student’s educational record by
the Personnel Team.
• Records held in the first aid and accident book will be retained by the college for a minimum
of 3 years, in accordance with regulation 25 of the Social Security (Claims and Payments)
Regulations 1979, and then securely disposed of.
6.2 Reporting to the HSE
The personnel team will keep a record of any accident which results in a reportable injury, disease,
or dangerous occurrence as defined in the RIDDOR 2013 legislation (regulations 4, 5, 6 and 7). A copy
is given to the College Manager.
The College Manager will report these to the Health and Safety Executive as soon as is reasonably
practicable and in any event within 10 days of the incident.
Reportable injuries, diseases or dangerous occurrences include:
• Specified injuries, which are:
• Fractures, other than to fingers, thumbs and toes
• Any injury likely to lead to permanent loss of sight or reduction in sight
• Any crush injury to the head or torso causing damage to the brain or internal organs
• Serious burns (including scalding)
• Any scalping requiring hospital treatment
• Any loss of consciousness caused by head injury or asphyxia
• Any other injury arising from working in an enclosed space which leads to hypothermia or
heat-induced illness, or requires resuscitation or admittance to hospital for more than 24
• Injuries where an employee is away from work or unable to perform their normal work
duties for more than 7 consecutive days (not including the day of the incident)
• Where an accident leads to someone being taken to hospital
• Near-miss events that do not result in an injury, but could have done. Examples of near-miss
events relevant to colleges include, but are not limited to:
• The collapse or failure of load-bearing parts of lifts and lifting equipment
• The accidental release of a biological agent likely to cause severe human illness
• The accidental release or escape of any substance that may cause a serious injury or damage
• An electrical short circuit or overload causing a fire or explosion
Information on how to make a RIDDOR report is available here:
How to make a RIDDOR report, HSE: http://www.hse.gov.uk/riddor/report.htm
All college staff are able to undertake first aid training if they would like to.
All first aiders must have completed a training course, and must hold a valid certificate of
competence to show this. The college will keep a register of all trained first aiders, what training
they have received and when this is valid until (see appendix 3).
Staff are encouraged to renew their first aid training when it is no longer valid.
- Monitoring arrangements
This policy will be reviewed by the Headteacher and College Manager every 2 years. At every review,
the policy will be approved by the Governing Body.